How to transfer account settings in Microsoft Outlook from one User/PC to another User/PC

So, let’s say you’re in a situation where you don’t have roaming profiles or you just got a new PC and don’t feel like recreating all your Outlook settings.  There is a simple way of doing this.

NOTE:  You can also use these steps to just simply backup your Microsoft Outlook profile and settings.

On the original computer/user profile do the following:

  1. Close Outlook (if open)
  2. Click on Start and then Run and enter ‘Regedit’ and press enter.
  3. Navigate through the registry to:
    ‘HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles’
  4. Click on File
  5. Click on Export
  6. Save the .REG file to a external drive or a network path (whichever you prefer).

On the new computer/user profile do the following:

  1. Open the the location where you saved the .REG file from the other computer
  2. Double click on the .REG file and import the registry settings
  3. Start Outlook to confirm everything is OK.

If you feel like something was not imported incorrectly or there was an issue simply delete the new profile created in the registry or open up ‘Mail’ in the ‘Windows Control Panel’.

Note:  If you have multiple profiles on the original PC they will all transfer.  You can delete the rest individually by going to Mail in the Control Panel.

outlook

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